Administrative Assistant

Reports to: Controller/Training Coordinator

Objective: Coordinate and perform tasks to support the Finance/Operations. Interact with customers, vendors, co-workers. Represent and communicate the company to customers and vendors through in-person, email and phone.

Principle Duties:

Primary reception for visitors and customers.

Maintain visitor logs.

Issue purchase orders for supplies and consumables.

Receive through the IT system packing slips and tie them to invoices.

Data Entry of payables and receivables with GAAP.

Generate Work Orders from system with drawings and engineering to create Work Order Package for Quality to release.

Answer main company phone lines and disburse calls to appropriate areas.

Communicate with Controller and finance.

Filing/Document Control

Audit Purchase orders against acknowledgements.

Audit Customer Purchase Orders against Sales Order.

Education: Associates preferred, but not required.

Qualifications: At least 1 year of equivalent experience.

Abilities: Team player, detail oriented, proficient in Microsoft Office to include power point, excel and word. Good communication skills, must read, write and understand the English Language.

(This job description is intended to be complete only to the extent of listing the principle duties of the job. It should not be construed as to limiting the miscellaneous functions that may be called upon to perform the duties of the job. Due to ITAR regulations, this position requires that the employee be a US Person (US Citizen or Permanent Resident)).

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Vision insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative Assistance: 1 year (Preferred)

Language:

• English Location: One location